Used by inventory providers, letting agents and property managers across the UK & Ireland.
Featured sample reports
View examples of the most common residential lettings reports created in InventoryBase.
Which report do you need?
Different stages of the tenancy require different records. Use these examples to understand which report best fits your workflow.
What makes a professional property report?
A strong report should be clear, consistent and supported by evidence. InventoryBase helps teams produce reports that are easy to read, easy to share and ready to support tenancy decisions.
Clear Structure
Easy to navigate for clients, landlords, tenants and internal teams.
Room-by-Room Evidence
Document each area of the property with structured observations.
Timestamped Photos
Support findings with organised, report-ready images.
Consistent Condition Language
Use consistent terminology across clerks, branches and clients.
Digital Signatures
Capture acknowledgements and sign-off where required.
Recipient Tracking
See when reports are delivered, opened and reviewed.
Audit Trail
Maintain a clear record of report activity and history.
Branded Output
Deliver reports that look professional and reinforce your brand.
Learn more about property reporting
Explore practical guides to help you create better reports, reduce admin and improve consistency across your residential property workflows.
How to create better inventory reports
Learn what to include in a professional inventory report and how to structure evidence clearly.
Read guideHow to handle check-out comparisons
Understand how side-by-side comparisons support clearer end-of-tenancy reporting.
Read guideHow BaseAI helps complete reports faster
See how AI-assisted reporting helps turn photos and notes into professional report content.
Explore BaseAIHow to standardise report templates
Use templates, dictionaries and reusable wording to keep reports consistent across your team.
Learn moreReduce deposit dispute risk with better evidence
Create clearer records with timestamped photos, signatures and audit-ready report history.
Read guide