Built for residential property teams managing buildings, blocks, shared spaces and large portfolios.
What are building inspections?
Building inspections help property teams record the condition, safety observations, maintenance issues and follow-up requirements across residential buildings and shared spaces. They can cover internal areas, external areas, communal facilities, plant spaces, entrances, corridors, lifts, bin stores, car parks and other building assets.
Beyond Individual Units
Inspect shared spaces, building fabric and common facilities as well as individual apartments or rooms.
Internal and External Checks
Record observations inside and outside the building.
Shared-Space Records
Capture evidence across communal areas used by residents, tenants, staff or visitors.
Maintenance and Follow-Up
Identify issues that need cleaning, repair, contractor review or management attention.
Compliance-Aware Evidence
Support structured record keeping for building safety, housing condition and resident safety workflows.
Built for teams managing residential buildings at scale
InventoryBase supports building inspection workflows for operators responsible for shared spaces, communal areas, resident safety and portfolio condition.
BTR Managers
Inspect shared spaces, amenities, communal areas and building condition across rental communities.
Block Managers
Record internal, external and communal area inspections across managed blocks.
PBSA Operators
Inspect student accommodation buildings, shared facilities, communal areas and high-turnover spaces.
Asset Managers
Maintain portfolio visibility across sites, buildings and operational risks.
Housing Providers
Support resident-facing building checks, damp and mould response processes and repairs evidence.
Facilities Managers
Capture building condition, safety observations and contractor follow-up.
Compliance Managers
Maintain clearer evidence records for compliance-related inspection workflows.
Managed Service Providers
Deliver building inspection services across multiple clients, sites and regions.
Why structured building inspections matter
For large residential portfolios, issues often appear outside the individual unit. Shared spaces, building systems, communal facilities and external areas need regular checks, consistent records and clear follow-up.
Better Portfolio Visibility
See what is happening across sites, buildings and communal areas.
Earlier Issue Identification
Record maintenance, safety or condition concerns before they escalate.
Clearer Resident Safety Records
Keep evidence connected to building-level observations and follow-up.
More Consistent Checks
Use templates and checklists to standardise inspections across teams and sites.
Faster Contractor Follow-Up
Create clearer notes, photos and priorities for maintenance teams or contractors.
Stronger Audit Trail
Maintain a record of inspections, reports, activity and outcomes over time.
Inspect every area of the building
Create building inspection templates for the areas, assets and workflows your team manages.
Entrances & Reception
Condition, access, signage, security, cleanliness and resident-facing issues.
Corridors & Stairwells
Lighting, flooring, decoration, obstructions, damage and cleanliness.
Lifts
Visible condition, notices, availability, faults and service observations.
Communal Lounges & Amenities
Furniture, cleanliness, damage, maintenance and safety observations.
Plant Rooms & Service Areas
Access, visible condition, leaks, alarms, signage and follow-up notes.
Bin Stores
Cleanliness, access, waste overflow, pests, damage and fire risk observations.
Car Parks & Cycle Stores
Access, lighting, security, surfaces, signage and damage.
External Areas
Rooflines, gutters, drains, facades, paths, boundaries, landscaping and external defects.
Shared Kitchens & Facilities
Condition, appliances, cleanliness, ventilation and resident-use observations.
Laundry Rooms
Appliance condition, cleanliness, leaks, faults and maintenance needs.
Fire Doors & Escape Routes
Visible observations, obstruction notes, signage and follow-up actions.
Individual Units Where Required
Optional unit checks, room inspections or resident-facing follow-up where applicable.
Inspect inside and outside the building
Create structured checks for the internal and external areas that matter to building managers, property teams and portfolio operators.
Keep communal areas safe, clean and well documented
Use communal area inspections to record cleanliness, damage, defects, resident-facing issues, access concerns and follow-up actions across shared spaces.
Cleanliness Checks
Record cleaning standards, waste issues and shared-space presentation.
Damage and Defects
Capture damage, broken fixtures, wear or vandalism.
Access and Obstructions
Record blocked routes, access issues or items requiring removal.
Resident-Reported Issues
Connect observations to issues raised by residents or site teams.
Amenity Checks
Inspect lounges, gyms, shared kitchens, laundry rooms and other facilities.
Follow-Up Actions
Create notes for cleaning teams, contractors or internal property teams.
Support compliance-aware building inspection workflows
InventoryBase can help teams structure inspection records and evidence for building safety, housing condition, resident safety and maintenance response workflows.
Building Safety Act Evidence Workflows
Record observations, actions and audit history connected to building safety management processes.
Awaab's Law Response Workflows
Support damp, mould and hazard response processes with evidence, timelines, follow-up notes and resident communication records.
HHSRS-Style Assessments
Use configurable templates to record hazard observations, location, severity, evidence and recommendations.
Fire Safety Observations
Document visible fire safety observations, access issues, signage, escape routes and follow-up actions.
Legionella Workflows
Record water-related observations, risk notes, review details and follow-up requirements.
Electrical Safety Records
Capture visible electrical safety observations, certificates, EICR-related documents or follow-up notes where appropriate.
Damp and Mould Inspections
Record room, area, ventilation, condensation, leak and mould observations with supporting photos.
Post-Works Verification
Verify completed works and keep before-and-after evidence connected.
InventoryBase helps structure inspections, evidence and follow-up records. It does not provide legal advice, certify compliance, diagnose hazards or replace qualified professional assessments.
Document damp, mould and hazard response workflows
For housing providers and resident-facing operators, structured building inspections can help record damp, mould, leaks, condensation, ventilation issues and follow-up actions across units, communal areas and building fabric.
Damp and Mould Observations
Capture visible damp, mould or condensation with location-specific photos.
Leak and Water Ingress Notes
Record leaks, staining, roof issues, pipework concerns or water ingress.
Ventilation Observations
Document airflow, extractor fans, window condition or blocked vents where relevant.
Resident Reports
Record resident-reported concerns, access notes and communication history.
Priority and Response Fields
Add priority, severity, due date or escalation fields where configured.
Follow-Up and Reinspection
Track repairs, cleaning, remediation and follow-up inspections.
InventoryBase supports Awaab's Law response workflows by helping teams capture evidence, assign follow-up and maintain clearer records. It does not satisfy Awaab's Law, determine statutory compliance or replace legal advice.
Support building safety evidence and record keeping
InventoryBase can support building managers and responsible teams by helping structure inspection records, building observations, follow-up actions and audit history.
Building-Level Records
Maintain inspection records by site, block, floor and area.
Fire and Structural Observations
Record visible observations that require review by responsible teams or qualified professionals.
Action History
Keep follow-up notes, status updates and verification evidence connected.
Resident Communication Records
Store relevant updates, comments or report delivery activity.
Document Uploads
Attach supporting documents, certificates or reports where appropriate.
Audit Trail
Maintain a record of inspections, reports, changes, comments and outcomes.
InventoryBase supports evidence capture and workflow management. It is not a Building Safety Act compliance system or statutory safety case tool.
Create structured HHSRS-style building and housing condition records
Use configurable templates to record hazard observations, room or area location, evidence, severity notes, priority fields and recommendations.
Hazard Observation Fields
Create fields for hazard type, location, severity and supporting notes.
Room and Area Checks
Assess individual units, communal areas, shared spaces and external areas.
Photo Evidence
Attach photos directly to observations.
Priority and Recommendation Fields
Record follow-up requirements, escalation notes or recommended next steps.
Report Outputs
Create structured reports for internal teams, clients or stakeholders.
Reinspection History
Keep follow-up checks connected to the original observation.
InventoryBase supports HHSRS-style hazard observation workflows. Templates should be reviewed by your team for the specific methodology you follow.
Record specialist building safety observations
Building managers often need to coordinate records around fire safety, water safety, electrical safety and other specialist building management workflows. InventoryBase can help capture observations, documents, photos and follow-up notes in a structured way.
InventoryBase supports structured evidence, documentation and follow-up workflows. It does not certify fire safety, Legionella risk or electrical safety.
Turn building findings into maintenance follow-up
Building inspections often identify issues that need cleaning, repair, contractor review or post-works verification. InventoryBase helps teams capture the evidence and create clearer follow-up records.
Maintenance Observations
Record defects, damage, leaks, access issues or equipment concerns.
Cleaning Issues
Capture communal cleaning issues, waste problems or presentation standards.
Contractor Instructions
Create clearer notes for contractors with location, photo and priority context.
Priority Levels
Mark urgent, routine, advisory or planned follow-up items.
Before and After Evidence
Use inspection evidence as the starting point for post-works verification.
Reinspection
Schedule or create follow-up inspections after work is completed.
Portfolio Visibility
See recurring issues across buildings, areas or contractors.
Audit History
Keep all activity connected to the original finding.
Complete building inspections on-site
Use the InventoryBase mobile app to complete internal, external and communal area inspections while walking the building.
Building and Area Checklists
Work through site, block, floor, area and asset-specific templates.
Photo Capture
Capture evidence for defects, safety observations, cleaning issues and maintenance items.
Voice-to-Text Notes
Record findings quickly during site walks.
Offline Access
Keep working in basements, plant rooms or areas with limited signal.
Priority Fields
Mark issue severity, urgency or follow-up status.
Location Context
Attach observations to building, floor, area, room or asset.
Signature Capture
Capture sign-off or acknowledgement where required.
Live Syncing
Sync inspection data back to the platform.
Standardise building inspections across every site
Use templates, dictionaries and reusable wording to create consistent building inspections across teams, sites, regions and property types.
Building Inspection Templates
Create templates for blocks, BTR communities, PBSA buildings and managed portfolios.
Communal Area Checklists
Standardise corridors, stairwells, lifts, entrances, bin stores and shared facilities.
Internal and External Templates
Separate internal and external building checks.
Compliance-Aware Fields
Add priority, hazard, follow-up, resident safety or review fields where needed.
Dictionaries
Use approved wording and observation language.
Auto Text
Speed up repeated building inspection notes.
Client-Specific Workflows
Adapt reports for asset managers, landlords, housing providers or management clients.
Branded Reports
Deliver professional reports under your company brand.
Keep building records and portfolio history connected
InventoryBase helps teams maintain a clearer history of building inspections, photos, documents, follow-up actions and reports across sites and portfolios.
Building History
Keep inspections connected to each building, block, floor or area.
Photo History
Maintain evidence over time for recurring issues or follow-up checks.
Document Uploads
Attach supporting documents, certificates, reports or contractor evidence.
Recipient Tracking
See when reports are delivered, opened or reviewed.
Comments and Signatures
Keep stakeholder feedback and acknowledgements connected.
Version History
Maintain visibility of report changes and delivery.
Portfolio Reporting
Review recurring issues across buildings, sites or areas.
Exportable Evidence
Export PDFs and records where required.
Building inspection tools built into one platform
Related inspection workflows
Maintenance Reporting
Turn building findings into repair, cleaning and contractor follow-up.
Explore Maintenance ReportingHHSRS Assessments
Create structured hazard observation and housing condition reports.
Explore HHSRS AssessmentsVoid Inspections
Inspect vacant homes, units or rooms before re-let.
Explore Void InspectionsLegionella Risk Assessments
Support water safety and Legionella reporting workflows.
Explore Legionella Risk Assessments Coming soonPost-Works Inspections
Verify completed works and retain before-and-after evidence.
Explore Post-Works InspectionsTenant Self-Service
Collect guided resident or tenant evidence remotely where appropriate.
Explore Tenant Self-ServiceBuilt for large residential operators
Asset & BTR Managers
Building, unit and amenity inspections across rental communities.
Housing Providers
Resident-facing inspections, repairs evidence and housing condition workflows.
Compliance Managers
Evidence capture and structured inspection workflows for compliance teams.
Managed Service Providers
High-volume inspection delivery across buildings, clients and regions.
Property Managers
Property condition, maintenance and inspection workflows for managed portfolios.