Inspection and reporting software for residential compliance workflows

Damp & Mould Inspections

Capture room-level photos, severity notes, ventilation observations, resident comments and follow-up actions.

HHSRS-Style Assessments

Create configurable templates for hazard observations, risk notes, recommendations and supporting evidence.

HMO Inspections

Document shared accommodation checks, room condition, communal areas and follow-up requirements.

Fire Safety Checks

Record visible fire safety observations, photos, actions and report outputs.

Legionella Workflows

Document risk observations, supporting evidence, recommendations and review notes.

Post-Works Inspections

Verify completed works with before-and-after evidence, sign-off notes and follow-up actions.

Voids & Lettable Standards

Record property readiness, outstanding works and condition evidence before occupation.

Housing Condition Reports

Create professional condition records for residential property standards, repairs and compliance workflows.

Evidence gets scattered

Photos, notes, emails and updates can become separated from the final report.

Inspections vary by person or provider

Different staff, clerks, contractors or assessors may record findings inconsistently.

Follow-up actions are hard to track

Findings need owners, priorities, due dates and verification.

Reporting takes too long

Compliance-style reports often involve repeated observations, standard wording and structured recommendations.

Communication needs a clear record

Residents, tenants, landlords, clients and internal teams may all need updates or evidence.

Managers need visibility

Compliance teams need to see open inspections, overdue actions, reports completed and records exported.

Capture clearer evidence

Record photos, notes, comments, signatures, timestamps and report history.

Standardise inspection workflows

Use templates for damp and mould, HHSRS-style assessments, HMO, fire safety, Legionella, voids and post-works checks.

Track follow-up actions

Assign owners, priorities, due dates and verification steps.

Improve reporting consistency

Use dictionaries, reusable wording and report templates to reduce variation.

Maintain audit-ready records

Keep evidence, report outputs, recipient activity and history connected.

Expand service capability

Help inventory providers and inspection teams move into higher-value residential compliance services.

Damp & Mould

Room-level evidence, visible mould observations, ventilation notes and follow-up tracking.

HHSRS-Style Checks

Hazard categories, severity notes, risk observations and recommendations.

Fire Safety

Visible safety observations, photo evidence, action notes and inspection outputs.

HMO

Room checks, shared spaces, communal areas and occupancy-related observations.

Legionella

Risk observations, water system notes, evidence and recommendations.

Voids

Lettable standard checks, repairs evidence and readiness records.

Post-Works

Before-and-after evidence, contractor completion checks and resident feedback.

Housing Condition

General property condition, repairs observations and standards-based reporting.

Guided Inspection Templates

Create structured forms for damp, mould, condensation, ventilation and property condition.

Resident / Tenant Comments

Record what has been reported, when and by whom where appropriate.

Room-Level Evidence

Capture photos, severity notes and observations by room or area.

Action Tracking

Assign follow-up work, priorities, due dates and owners.

Written Findings

Generate reports that can support communication with residents, tenants, landlords or clients.

Reinspection and Verification

Schedule follow-up checks and post-remediation inspections.

Hazard Observation Fields

Create configurable fields for hazard categories, notes and supporting evidence.

Room and Area Checks

Assess internal rooms, external areas, communal spaces and shared facilities.

Risk and Priority Fields

Capture severity, likelihood, urgency or category fields where needed.

Recommendations

Record next steps, remedial actions or escalation notes.

Supporting Photos

Attach photos directly to findings and report sections.

Report Outputs

Create professional reports for internal teams, clients, residents or stakeholders.

Fire Safety

Use for visible observations, access notes, alarm checks, escape route observations, photo evidence and recommended actions.

HMO

Use for room checks, communal spaces, shared facilities, occupancy observations and follow-up requirements.

Legionella

Use for risk observations, water-related notes, recommendations, supporting evidence and review records.

Post-Works Verification

Confirm whether works have been completed and record evidence.

Before and After Photos

Compare original findings with completed work.

Contractor Notes

Capture contractor comments or completion evidence.

Resident / Tenant Feedback

Record feedback or acknowledgement where relevant.

Voids and Lettable Standards

Check property readiness before occupation.

Outstanding Actions

Record incomplete work, defects or further follow-up requirements.

Capture evidence at the property

Use the InventoryBase mobile app to record photos, notes, inspection findings, signatures and follow-up requirements while on-site.

Action Tracking

Create actions directly from inspection findings.

Priority Levels

Mark urgent, routine, advisory or planned follow-up items.

Due Dates

Track time-sensitive actions and reinspection requirements.

Assigned Owners

Assign follow-up to internal teams, contractors or providers.

Escalation Notes

Record issues that need management review.

Verification History

Keep follow-up inspections and evidence connected to the original report.

AI Photo Analysis

Generate draft condition descriptions from inspection photos.

Smart Fill

Complete report fields using inspection context.

Executive Summaries

Create concise summaries for managers, clients, residents or stakeholders.

Smart Rewrites

Turn rough inspection notes into clearer professional wording.

Consistent Language

Help maintain a consistent reporting style across teams and providers.

Start with Existing Skills

Inventory providers already understand property condition, evidence capture and report writing.

Add Structured Templates

Build new report types around specialist workflows.

Standardise Service Delivery

Use dictionaries, checklists and review workflows.

Prove Report Quality

Use sample reports to show clients what can be delivered.

Create New Revenue Streams

Offer higher-value inspection and compliance-style reporting services.

Support Training Pathways

Use templates and process guidance to help teams develop specialist capability.