Built for residential property teams that need structured housing condition assessments, evidence capture and clear follow-up records.
What is an HHSRS assessment?
The Housing Health and Safety Rating System is used to identify and assess risks to health and wellbeing in residential properties. In practice, property teams need structured ways to record deficiencies, hazard observations, evidence, risk context and follow-up actions. InventoryBase can support configurable HHSRS-style assessment workflows, helping teams capture observations, organise evidence and maintain clearer records.
Housing Condition Assessment
Record deficiencies, hazards and property condition issues in a structured way.
Evidence-Led Reporting
Capture photos, notes, locations, severity and supporting observations.
Professional Judgement
Keep responsible people and qualified assessors in control of assessment decisions.
Follow-Up Actions
Connect findings to repairs, work orders, reinspections and post-works verification.
Audit-Ready Records
Maintain a clear history of what was inspected, found, actioned and verified.
InventoryBase supports structured HHSRS-style workflows. It does not replace trained assessors, professional judgement or statutory decision-making.
Support legacy and updated HHSRS workflows
Many organisations still hold records, templates and processes based on the legacy HHSRS 29-hazard model. Updated HHSRS guidance published in June 2026 introduced a revised framework with fewer hazard groupings, baseline indicators and simplified risk bands. InventoryBase can be configured to support both legacy and updated assessment structures.
Legacy workflow
Updated 2026 workflow
Legacy 29-Hazard Templates
Support existing HHSRS-style templates, historic reporting structures and legacy assessment workflows.
Updated 2026 HHSRS Templates
Create updated templates aligned to the revised hazard framework and baseline indicator approach.
Framework Toggle
Allow teams to choose the appropriate template or assessment structure for each client, contract or inspection type.
Historical Record Continuity
Keep older assessment records accessible alongside updated report formats.
Baseline Indicator Checklists
Use checklist-style prompts to help identify deficiencies that may require further assessment.
Risk Category Fields
Configure fields for high, moderate or low risk workflows where appropriate.
Category 1 / Category 2 Records
Record Category 1 or Category 2 context where used by responsible teams.
Migration Support
Help teams move from legacy templates to updated HHSRS-style workflows over time.
InventoryBase can be configured to support legacy and updated HHSRS-style templates and aligned workflows. It is not officially approved by government and does not automatically determine HHSRS compliance.
Why structured HHSRS-style assessments matter
Housing condition assessments need consistency, evidence and clear follow-up. Without structured templates, observations can be hard to compare, repair priorities can be unclear and evidence can become disconnected from the actions taken.
Consistent Assessment Records
Use templates to standardise inspections across teams, assessors and providers.
Stronger Evidence Capture
Attach photos, notes, locations and supporting details to each observation.
Clearer Risk Flagging
Mark critical issues, escalation needs or high-priority observations.
Faster Repair Coordination
Connect findings to Schedule of Rates codes, work orders and contractor follow-up.
Better Post-Works Verification
Confirm completed work with before-and-after evidence.
Full Audit Trail
Keep inspection, action, communication and verification records connected.
What should an HHSRS-style assessment include?
A structured HHSRS-style report should capture the property context, deficiency observations, hazard categories, evidence, risk notes, recommendations and follow-up actions.
Property Details
Address, property type, unit/room reference, occupancy context and inspection date.
Inspector / Assessor Details
Record the person or team completing the inspection.
Framework Selection
Choose legacy 29-hazard, updated 2026 HHSRS or client-specific assessment structure.
Baseline Indicator Checks
Record broad checklist observations that may identify deficiencies requiring assessment.
Hazard Categories
Record relevant hazard groupings or assessment categories.
Deficiency Observations
Describe the repair, design, layout, maintenance or management issue observed.
Location Details
Link each observation to property, block, floor, room, area or asset.
Photo Evidence
Attach clear photos to each observation.
Risk / Priority Fields
Record severity, likelihood, priority, category or escalation fields where configured.
Critical Issue Flags
Mark urgent or high-priority items requiring immediate review.
Damp and Mould Findings
Capture visible damp, mould, condensation, leak or ventilation observations.
Schedule of Rates Codes
Assign repair codes to findings where your workflow uses Schedule of Rates.
Recommended Actions
Record remedial actions, escalation notes or contractor instructions.
Work Order Status
Track whether a finding has been transferred to a work order or repair workflow.
Post-Works Verification
Record before-and-after checks once repairs are completed.
Report History
Maintain delivery, review, comments, changes and audit trail activity.
Capture hazards, deficiencies and baseline indicators
Use configurable templates to guide inspection teams through broad property condition prompts, deficiency observations and hazard-related fields.
Baseline Indicator Checklists
Create checklist-style prompts for common housing condition deficiencies.
Deficiency Capture
Record repair, maintenance, design, layout or management issues.
Hazard Grouping Fields
Assign the relevant legacy or updated hazard grouping.
Location-Based Records
Capture observations by room, area, external space, building or asset.
Severity and Likelihood Notes
Record assessor-led judgement fields where configured.
Recommendations
Add remedial action notes, escalation guidance or review requirements.
Connect HHSRS-style assessments with damp and mould workflows
Damp, mould, condensation, ventilation and water ingress observations are often central to housing condition and resident safety workflows. InventoryBase helps teams capture visible evidence, resident comments, environmental context and follow-up requirements.
Damp and Mould Evidence
Capture room-level photos, location notes and visible condition observations.
Condensation and Ventilation Notes
Record windows, vents, extractor fans, heating and airflow observations.
Leak and Water Ingress Records
Document staining, pipework issues, roof defects or moisture sources requiring review.
Resident / Tenant Comments
Record reported issues, access notes or communication history where appropriate.
Priority and Escalation Fields
Flag critical damp, mould or hazard observations for faster review.
Follow-Up Actions
Create notes for repairs, cleaning, remediation, reinspection or specialist review.
InventoryBase helps record damp and mould observations and follow-up evidence. It does not diagnose cause, determine statutory hazard severity or replace professional assessment.
Flag critical issues for faster review
HHSRS-style workflows often require teams to identify serious issues quickly and route them to the right people. InventoryBase can help flag critical observations, apply priority fields and create clearer escalation records.
Critical Flags
Mark urgent or high-priority observations requiring review.
Risk Categories
Use configurable high, moderate or low risk fields where appropriate.
Category 1 / Category 2 Context
Record Category 1 or Category 2 context where used by qualified teams.
Escalation Notes
Add management review, specialist review or urgent action notes.
Due Dates
Record target response or review dates.
Responsible Owner
Assign responsibility to internal teams, contractors or specialist providers where configured.
Resident Communication Notes
Record relevant updates, access notes or communication history.
Audit Trail
Maintain a record of flagging, escalation, action and outcome.
Connect findings to Schedule of Rates repair codes
For housing providers and managed service teams, HHSRS-style observations often need to become repair instructions. InventoryBase can help teams assign Schedule of Rates codes, repair categories or internal cost codes to inspection findings.
SoR Code Field
Assign Schedule of Rates codes to deficiencies or repair observations.
Repair Category Mapping
Map hazard observations to repair, maintenance, cleaning or specialist categories.
Cost and Quantity Fields
Record quantities, units or estimated values where your workflow requires them.
Contractor Notes
Create clearer instructions with location, photos and action context.
Work Order Preparation
Prepare inspection findings for transfer into work order systems.
Reporting and Export
Export coded findings for repairs teams, contractors or client reporting.
InventoryBase supports Schedule of Rates coding where configured. It does not provide a universal SoR library unless product-approved for your account.
Transfer assessment findings into work orders
Assessment findings should not sit in a report without follow-up. InventoryBase can help teams move from hazard observation to repair action by transferring findings into work orders, maintenance workflows or contractor instructions where configured.
Work Order Handoff
Transfer findings, notes, photos and SoR codes into repair workflows where supported.
Contractor Instructions
Give contractors clear location, issue, evidence and priority context.
Internal Repairs Workflow
Route findings to repairs managers, maintenance coordinators or property teams.
Status Tracking
Track whether items are open, instructed, in progress, complete or awaiting verification.
Resident Access Notes
Keep access requirements or resident communication notes connected.
Exportable Records
Export findings for systems or teams outside InventoryBase where needed.
Depending on your configuration, this can be handled as work order handoff, workflow transfer, export, integration or contractor instruction rather than universal built-in works management.
Verify repairs with post-works inspections
After remedial work is completed, InventoryBase can help teams verify outcomes, capture before-and-after evidence and keep completion records connected to the original HHSRS-style observation.
Before and After Evidence
Compare original hazard or deficiency evidence with completed works.
Completion Notes
Record whether work appears complete, incomplete or requires further review.
Contractor Evidence
Attach contractor photos, notes or completion documents where used.
Reinspection Checks
Schedule or complete follow-up visits.
Residual Issue Notes
Flag issues that still need action or specialist review.
Audit Trail
Keep assessment, work order, repair and verification records connected.
Complete HHSRS-style assessments on-site
Use the InventoryBase mobile app to capture property condition evidence, hazard observations, photos, risk fields and follow-up actions while on-site.
Guided Assessment Templates
Work through legacy 29-hazard, updated 2026 or client-specific workflows.
Photo Capture
Attach evidence directly to hazards, deficiencies, rooms or areas.
Voice-to-Text Notes
Record detailed observations quickly during inspection.
Offline Access
Keep working in properties, blocks or areas with limited signal.
Risk and Priority Fields
Record high, moderate, low, critical or review-required fields where configured.
Schedule of Rates Coding
Apply repair or SoR codes from the mobile workflow where configured.
Critical Issue Flags
Mark urgent issues for escalation or management review.
Live Syncing
Sync assessment data back to the platform.
Standardise HHSRS-style assessments across your team
Use templates, dictionaries and reusable wording to keep HHSRS-style reports consistent across assessors, teams, providers, clients and housing portfolios.
Legacy 29-Hazard Templates
Maintain older assessment structures for clients and historical workflows.
Updated 2026 Templates
Create new templates aligned with the updated HHSRS framework.
Baseline Indicator Checklists
Add structured prompts for common housing deficiencies.
Hazard and Risk Fields
Configure hazard categories, risk levels, priority fields and escalation notes.
Schedule of Rates Fields
Add repair coding and work order preparation fields.
Dictionaries
Use approved language for observations, recommendations and follow-up notes.
Auto Text
Speed up repeated assessment wording.
Client-Specific Workflows
Adapt templates for housing providers, local authorities, managed service clients or specialist providers.
Branded Reports
Deliver professional reports under your organisation or client brand.
Keep HHSRS evidence, actions and verification connected
InventoryBase helps teams maintain a clear record of assessment evidence, risk flags, repair coding, work order handoff, communication and post-works verification.
Connected Records
Keep assessments linked to work orders and follow-up inspections.
Photo History
Maintain before, during and after evidence.
Document History
Attach supporting documents, reports or contractor evidence.
Recipient Tracking
See when reports are delivered, opened or reviewed.
Comments and Signatures
Keep feedback and acknowledgements connected.
Version History
Maintain visibility of report changes and delivery.
Exportable Evidence
Export PDFs and records where required.
HHSRS-style workflows for residential property teams
InventoryBase supports configurable HHSRS-style assessment workflows across housing, lettings, compliance and specialist inspection teams.
Housing Providers
Support housing condition assessments, repairs evidence, damp and mould response and post-works verification.
Local Authority Housing Teams
Capture structured observations, documents and evidence for housing condition workflows.
Compliance Managers
Manage hazard observations, critical issue flags, repair coding and audit trail records.
Property Managers
Record condition issues, repairs and risk observations across managed properties.
Managed Service Providers
Deliver assessment workflows across multiple clients, properties and regions.
Specialist Providers
Create professional HHSRS-style reports, damp and mould inspections and repair recommendations.
Inventory Providers
Expand from inventory reports into higher-value residential compliance services.
BTR / PBSA Operators
Support building, unit and resident-facing housing condition workflows.
HHSRS assessment tools built into one platform
Related compliance and inspection workflows
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Capture damp, mould, condensation, ventilation and resident-reported issues.
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Verify completed works and retain before-and-after evidence.
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Inspect communal areas, internal and external areas, blocks and shared spaces.
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Compliance Managers
Structured evidence capture and HHSRS-style reporting workflows.
Housing Providers
Housing condition, repairs evidence and resident-facing inspection workflows.
Specialist Providers
Specialist residential compliance reports and assessment services.
Managed Service Providers
High-volume inspection delivery across clients, regions and contracts.
Property Managers
Property condition, maintenance and risk observation workflows.
Asset & BTR Managers
Portfolio-scale unit, building and resident safety inspection workflows.