Templates & Dictionaries

Standardise every property report

Create consistent inventories, check-ins, check-outs and inspections using reusable templates, room presets, auto text and dictionaries built for residential property reporting.

Start Free Trial Book a Demo View Sample Reports
Template Editor — Standard Inventory
ROOMS
Entrance Hall
Kitchen
Living Room
Bedroom 1
Bathroom
Add room
FIELD EDITOR · KITCHEN
Flooring
Tiled
Walls
Painted — magnolia
Units
White gloss, chrome handles
AUTO TEXT SUGGESTION
"Modern fitted kitchen in good condition. White gloss units with chrome handles…"
Insert Edit
DICTIONARY
Good condition
Fair wear
No damage
BRANDING
PREVIEW
Why standardisation matters

Consistent reports. Less rework. Better client experience.

Standardised reporting compounds — every approved phrase saves time on the next job.

Reduce Repetitive Writing

Reuse approved text and descriptions instead of retyping them.

Improve Quality Control

Keep report style consistent across every clerk.

Speed Up Training

Help new team members follow the same structure from day one.

Protect Brand Standards

Maintain professional output for every client.

Template library

Start with ready-made report structures

Use pre-built templates for common residential reporting workflows and customise them for your business.

Inventory reports
Check-ins
Check-outs
Midterms
Void inspections
Compliance assessments
Specialist reports
Build your own
Custom templates

Build templates around your workflow

Shape every section, field and rule to match exactly how your business reports.

Custom sections
Room presets
Field configuration
Conditional content
Branding
Client-specific layouts
Dictionaries & auto text

Write once. Reuse everywhere.

Use dictionaries and auto text to speed up reporting and maintain consistent phrasing.

Reusable descriptions
Approved terminology
Room-specific text
Condition phrases
Defect language
Client-specific wording
Condition Dictionary 142 entries
Walls
Painted in good decorative order with no marks or scuffs observed.
Flooring
Carpet clean and securely fitted throughout, free from stains.
Defect
Minor chip to paintwork noted — consistent with fair wear and tear.
BaseAI + Dictionaries

Combine BaseAI with your reporting standards

BaseAI helps generate content, while templates and dictionaries help keep output aligned with your preferred style.

STEP 1
Captured evidence
STEP 2
BaseAI suggestion
STEP 3
Dictionary / style alignment
STEP 4
Report-ready content
Explore BaseAI
For teams

Keep every clerk on the same page

Standards that scale from one desk to every branch.

Shared templates

Publish approved templates to the whole team instantly.

Permission controls

Decide who can edit, use or only view each template.

Team standards

Lock in house style so every report looks the same.

Review workflows

Route reports through approval before they're sent.

Branded reports

Consistent logo, colours and layout across the business.

Multi-branch consistency

Keep every branch aligned to the same reporting standard.

Standardise your reporting workflow

Create better, more consistent reports across every inventory, inspection and tenancy workflow.

Start Free Trial Book a Demo View Sample Reports