Templates & Dictionaries

Standardise every property report

Create consistent inventories, check-ins, check-outs and inspections using reusable templates, room presets, auto text and dictionaries built for residential property reporting.

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Template editor Inventory · Standard
1
Meter Readings
Type
Location
Serial No.
Reading
1.1
Gas Meter
Location of meter…
Serial number…
Reading…
1.2
Electric Meter
Location of meter…
Serial number…
Reading…
7
Kitchen
Name
Description
Condition
7.1
Walls
Item Description…
Item Condition…
7.2
Flooring
Item Description…
Item Condition…
7.3
Base units
Item Description…
Item Condition…
Item Name…
Item Description…
Item Condition…
Field Type
The field type controls how you can add information about the item to the report.
Text
Textarea
Number
Single Select
Multi Select
Date Time
Single Question
Multi Question
Rating
Why standardisation matters

Consistent reports. Less rework. Better client experience.

Standardised reporting compounds - every approved phrase saves time on the next job.

Reduce Repetitive Writing

Reuse approved text and descriptions instead of retyping them.

Improve Quality Control

Keep report style consistent across every clerk.

Speed Up Training

Help new team members follow the same structure from day one.

Protect Brand Standards

Maintain professional output for every client.

Template library

Start with ready-made report structures

Use pre-built templates for common residential reporting workflows and customise them for your business.

Inventory reports
Check-ins
Check-outs
Midterms
Void inspections
Compliance assessments
Specialist reports
Build your own
Custom templates

Build templates around your workflow

Shape every section, field and rule to match exactly how your business reports.

Custom sections
Room presets
Field configuration
Conditional content
Branding
Client-specific layouts
Drag-and-drop template builder
Template recommender
Versioning & tags
Dictionaries & auto text

Write once. Reuse everywhere.

Use dictionaries and auto text to speed up reporting and maintain consistent phrasing.

Reusable descriptions
Approved terminology
Room-specific text
Condition phrases
Defect language
Client-specific wording
Dictionary
Manage the default wording, reusable options and controlled values used across your reports.
Add Condition
Dictionaries
17 Dictionaries (2 custom)
Search dictionaries…
REPORT WORDING5
Rooms
Standard room names
60
Items
Standard item names
28
Descriptions
Descriptive wording for items
23
Conditions
Condition wording for report items
42
Image Captions
Suggested photo captions
18
PROPERTY DETAILS8
Keys
Key types handed over
18
Meters
Meter types read on site
4
All Conditions
Add
42 entries
Search conditions…
As New
Global
Brand New
Used with 2 items
Chipped
Global
Clean
Used with 4 items
Clean and good
Global
Clean and Untested
Used with 1 item
Complete with fittings
Global
Condition consistent with use
Global
Defects papered/painted over
Global
Condition consistent with use
Condition dictionary entry
Edit
Basic Details
NameCondition consistent with use DictionaryConditions
Associated Items
Leave an entry global to make it available everywhere, or limit it to specific items.
Global entry
Appears for all items
Search Items
Add Association
Preview
How this entry appears in a report field.
CONDITION
Condition consistent with use
BaseAI + Dictionaries

Combine BaseAI with your reporting standards

BaseAI helps generate content, while templates and dictionaries help keep output aligned with your preferred style.

STEP 1
Captured evidence
STEP 2
BaseAI suggestion
STEP 3
Dictionary / style alignment
STEP 4
Report-ready content
Explore BaseAI
For teams

Keep every clerk on the same page

Standards that scale from one desk to every branch.

Shared templates

Publish approved templates to the whole team instantly.

Permission controls

Decide who can edit, use or only view each template.

Team standards

Lock in house style so every report looks the same.

Review workflows

Route reports through approval before they're sent.

Branded reports

Consistent logo, colours and layout across the business.

Multi-branch consistency

Keep every branch aligned to the same reporting standard.

Standardise your reporting workflow

Create better, more consistent reports across every inventory, inspection and tenancy workflow.

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