Find the workflow you need
InventoryBase is built around the real work property teams complete every day: capturing data, creating reports, collecting evidence, sharing information and keeping records organised.
Inventory Reports
Create detailed property inventory reports with rooms, items, condition notes, photographs, meter readings, keys, signatures and supporting evidence.
Check-Ins
Manage the start of tenancy with digital check-in reports, tenant acknowledgements, key handovers, meter readings and document records.
Check-Outs
Compare property condition at the end of tenancy, record changes and support clearer evidence for landlords, tenants and deposit discussions.
Midterm Inspections
Carry out routine tenancy inspections, capture property condition, identify maintenance issues and keep landlords or clients informed.
Building Inspections
Inspect buildings, communal areas, shared spaces and managed residential assets with structured reporting and evidence capture.
Void Inspections
Inspect properties between tenancies, identify required works and prepare units for cleaning, repairs, re-letting or reoccupation.
HHSRS Assessments
Support structured housing condition and HHSRS-style assessment workflows with templates, hazard observations, photos and follow-up actions.
Legionella Risk Assessments
Use structured templates to capture Legionella risk assessment information, water system observations, evidence and recommended actions.
Maintenance Reporting
Turn inspection observations into clearer repair, contractor and follow-up records so issues can be actioned and tracked.
Tenant Self-Service
Collect tenant-submitted inspections, maintenance reports, photos, self-assessments and onboarding information through guided workflows.
Property Information Forms
Collect, structure and reuse property information through configurable forms, questionnaires, templates and data capture workflows.
Upfront / Material Information
Create digital property packs, PIQ, BASPI and TA-style workflows to collect upfront information and prepare more transaction-ready records.
HHSRS-style and compliance-aware workflows support evidence capture and record keeping; they do not replace qualified assessment or provide certified compliance.
Explore by workflow type
Whether you need to capture property condition, manage tenancy stages, collect information or support compliance-aware records, InventoryBase gives your team a flexible workflow foundation.
Reports & inspections
Compliance-aware workflows
Data collection & onboarding
Sales & transaction readiness
Portfolio & operational workflows
One platform behind every workflow
Each use case is powered by the same flexible InventoryBase platform, so teams can capture data, create reports, share information, manage tasks and keep records consistent.
Mobile Inspection App
Capture notes, photos and property data while on site.
Report Builder
Create professional reports with configurable sections, templates and outputs.
Templates & Dictionaries
Standardise wording, conditions, clauses and reporting structures.
Client Portals
Share reports, collect feedback and keep clients or stakeholders informed.
Scheduling & Diaries
Manage appointments, team diaries, clerks and inspection workloads.
Workstreams
Allocate work, coordinate suppliers and manage outsourced reporting.
Invoicing & Payments
Support pricing, fees, invoicing and payment workflows where configured.
BaseAI
Use AI-assisted reporting tools for faster report writing and summaries.
Integrations
Connect InventoryBase with other systems and data workflows where configured.
Use cases for different property teams
Different teams use InventoryBase in different ways. Explore the solution pages if you want guidance tailored to your organisation type.
Inventory Providers
Inventory reports, check-ins, check-outs, midterms, diaries, invoicing, client delivery and Workstreams.
View Inventory Providers solutionsLetting Agents
Tenancy handovers, property inspections, landlord communication, check-outs and tenant self-service.
View Letting Agents solutionsProperty Managers
Routine inspections, maintenance reporting, tenant self-service, condition records and follow-up actions.
View Property Managers solutionsHousing Providers
Housing condition records, tenant self-service, maintenance observations, HHSRS-style workflows and audit trails.
View Housing Providers solutionsManaged Service Providers
Distributed work allocation, supplier management, quality control, client delivery and reporting operations.
View Managed Service Providers solutionsCompliance Managers
Evidence capture, audit trails, consistent templates, maintenance records and compliance-aware workflows.
View Compliance Managers solutionsResources to help you choose the right workflow
Explore examples, training and guidance to see how InventoryBase supports property reporting and inspection workflows.
Sample Reports
View examples of inventory, check-in, check-out and inspection reports.
Academy
Explore professional training, CPD courses and practical property reporting guidance.
Compliance Hub
Find resources for compliance-aware inspection, evidence and property condition workflows.
Renters' Rights Act Hub
Explore practical resources for rental reform readiness.
Product Tours
Preview key InventoryBase workflows before booking a demo or starting a trial.