Overview
Mobile
Reports
BaseAI
Actions
Compliance
Teams
Clients
Billing
Analytics
Workstreams
Integrations
Security
More
Platform Overview
One platform for the entire property reporting lifecycle
From inventories and inspections to report delivery, compliance and billing,
InventoryBase helps residential property professionals manage every stage of
the workflow from one connected platform.
The platform
Everything you need to run property reporting at scale
Mobile Inspections
Capture evidence from anywhere.
BaseAI
Generate content and summaries faster.
Reporting
Create professional property reports.
Delivery & Tracking
Know what happens after sending.
Operations
Manage teams, schedules and workloads.
Integrations
Connect your existing software stack.
End to end
From inspection to delivery A complete workflow built specifically for residential lettings and property reporting.
01
Schedule
Assign inspections and workloads.
02
Inspect
Capture evidence on-site, remotely or through self-service workflows.
03
Generate
Use BaseAI to accelerate reporting.
04
Review
Approve reports internally.
05
Deliver
Share reports with clients and tenants.
06
Invoice
Manage billing and payments.
07
Analyse
Monitor performance and activity.
08
Integrate
Keep systems synchronised.
Flexible inspections
Inspect properties your way Whether you're on-site, working remotely, or enabling tenant self-service, InventoryBase gives you flexible ways to capture property data.
3/12
On-Site Inspections
Capture photos, notes, condition ratings and observations directly from the property using our mobile inspection app.
Is the room clean and tidy?
Any visible damage?
Upload a photo
Self-Service Inspections
Allow tenants, landlords or occupants to complete guided property inspections using structured workflows.
Live Remote Inspections
Conduct inspections remotely using live video and complete reports in real time.
Reports
Professional reports your clients will trust Create inventories, check-ins, check-outs, midterms and compliance reports from one platform.
InventoryBase
Inventory Reports
Inventory Reports
InventoryBase
Check-In Reports
Check-In Reports
InventoryBase
Check-Out Reports
Check-Out Reports
InventoryBase
Midterm Inspections
Midterm Inspections
InventoryBase
Void Inspections
Void Inspections
InventoryBase
Compliance Assessments
Compliance Assessments
You inspect. BaseAI helps complete the report.
AI-assisted reporting designed specifically for residential lettings.
AI Photo Analysis
Generate condition descriptions from photos.
Smart Fill
Automatically complete report fields.
Executive Summaries
Generate concise report summaries.
Smart Rewrites
Convert notes into professional language.
Consistency Checks
Standardise reporting across teams.
Future Assistants
Built for expanding property workflows.
Actions & maintenance
Turn observations into actions
Track maintenance issues, follow-up actions and report findings from one place.
Action tracking
Priority levels
Due dates
Assignments
Comments
Attachments
Maintenance handoff
Client visibility
Actions — 14 Acacia Avenue
5 items
Open
2
Carpet stain — Living Room
High
Limescale — Bathroom tap
Low
In progress
1
Oven not heating — Kitchen
High
Compliance & evidence
Audit-ready evidence for every tenancy Protect your business with structured records and a complete reporting history.
Timestamped photos
Digital signatures
Report history
Audit trails
Deposit-ready comparisons
Compliance assessments
Recipient tracking
Evidence timeline — 14 Acacia Avenue
Evidence captured
11 Mar, 9:02am
184 photos · timestamped & geotagged
Report generated
11 Mar, 9:48am
BaseAI drafted · clerk reviewed
Delivered to landlord
11 Mar, 10:15am
Interactive report sent
Opened by recipient
12 Mar, 2:14pm
J. Doe viewed all sections
Signed & acknowledged
12 Mar, 2:21pm
Digital signature captured
portal.inventorybase.com — Check-out Report
14 Acacia Avenue
Check-out Report · shared with you
Awaiting signature
Your comments
Happy with the condition noted.
Acknowledged ✓
Client & tenant experience
A better experience for landlords, tenants and clients
Deliver professional reports and improve communication throughout the tenancy lifecycle.
Interactive reports
Digital signatures
Client portals
Tenant acknowledgements
Comments and feedback
SMS notifications
Email automation
Controlled access
Team operations
Run your entire inspection operation from one platform Manage teams, schedules, workloads and inspections without switching systems.
Team Diaries
Assign inspections across users and branches.
Scheduling
Drag-and-drop scheduling with workload visibility.
Maps
View inspections geographically and optimise routes.
Workstreams Marketplace
Distribute work to trusted providers and contractors.
Team Permissions
Control access by role, office or department.
Multi-Branch Management
Operate consistently across multiple offices and territories.
Operations
3 branches · 14 clerks
Team diary
JM
Check-in · 9am
AR
Inventory · 11am
TP
Check-out · 2pm
KL
Midterm · 4pm
Templates & standards
Standardise every report Create consistent outputs across teams using reusable templates, dictionaries and workflows.
Template Library
Pre-built templates for common report types.
Custom Templates
Adapt reports to your workflow.
Auto Text & Dictionaries
Reduce repetitive writing.
Room Presets
Standardise room structures.
Compliance Templates
Support specialised reporting requirements.
Branded Outputs
Deliver reports aligned to your brand.
Template editor
Inventory · Standard
Kitchen
Living Room
Bedroom 1
Bathroom
Hallway
+ Add room
Kitchen — fields
Walls
Magnolia emulsion, good condition
Units
White gloss, chrome handles
Billing & payments
Manage billing without leaving the workflow
Create invoices, collect payments and keep commercial activity connected to completed work.
Client invoicing
Price lists
Card payments
Payment tracking
Accounting integrations
Contractor billing
Margin visibility
Billing
March 2026
INV-2041
Hadley Lettings
£420.00
Paid
INV-2042
Foxtons — Acacia Ave
£185.00
Paid
INV-2043
Belvoir Manchester
£640.00
Pending
INV-2044
Connells — batch
£1,250.00
Overdue
Analytics & performance
Understand performance across your business
Track activity, reporting volumes and operational efficiency.
Inspection volumes
Report completion times
Team performance
Branch performance
Client activity
Workload reporting
Exportable analytics
Workstreams marketplace
Scale beyond your internal team
Access trusted external providers when additional capacity is needed.
Outsourced inspections
Regional coverage
Capacity management
Flexible fulfilment
Work allocation
Provider collaboration
Workstreams network
148 providers
Integrations
Connect to the tools you already use Keep property, client and financial data synchronised across your software ecosystem.
Security & data
Secure property data and controlled access
Built with security, privacy and operational reliability in mind.
Visit Trust Centre
Role-based permissions
Secure cloud infrastructure
Data protection controls
GDPR-ready processes
Backups and resilience
Audit-ready records
Full capabilities
Full platform capabilities For teams that need the detail, here is a more complete view of the capabilities InventoryBase can support across reporting, inspections, operations and client delivery.
Reports & Report Builder
Create, edit, review and deliver professional property reports from structured templates.
Explore Reports & Report Builder
Templates & Dictionaries
Standardise report structures, language and recurring content across your team.
Explore Templates & Dictionaries
Mobile Inspection App
Complete inspections on site with mobile tools designed for property reporting.
Explore Mobile Inspection App
Photos, Media & Evidence
Capture, organise and present visual evidence alongside structured report data.
Explore Photos, Media & Evidence
Scheduling, Diaries & Team Allocation
Plan inspections, assign work and manage team visibility.
Explore Scheduling, Diaries & Team Allocation
Client Portals & Report Sharing
Share reports and manage client-facing delivery workflows.
Explore Client Portals & Report Sharing
Tenant Comments, Signatures & Review Flows
Support clearer review and acknowledgement workflows after reports are shared.
Explore Tenant Comments, Signatures & Review Flows
Check-In, Check-Out & Comparison
Support key tenancy handover and end-of-tenancy reporting workflows.
Explore Check-In, Check-Out & Comparison
Actions, Issues & Maintenance Reporting
Capture maintenance observations and follow-up actions during property checks.
Explore Actions, Issues & Maintenance Reporting
Workstreams & Outsourcing
Coordinate outsourced inspection and reporting work through Workstreams.
Explore Workstreams & Outsourcing
Invoicing, Fees & Payments
Connect report delivery with pricing, fees and billing workflows.
Explore Invoicing, Fees & Payments
BaseAI & Transcription
Use AI-assisted tools to support productivity, reporting and repetitive writing tasks.
Explore BaseAI & Transcription
Live Inspections
Conduct guided remote property inspections over live video where suitable.
Explore Live Inspections
Self Assessments
Send guided self-service forms and reports to third parties to complete remotely.
Explore Self Assessments
Property Information Forms
Collect structured property, landlord, tenant, seller and listing information before work begins.
Explore Property Information Forms
Dashboards, Exports & Operational Visibility
Track work, understand activity and keep reporting operations visible.
Explore Dashboards, Exports & Operational Visibility
Integrations & API
Connect InventoryBase with other systems and workflows where configured.
Explore Integrations & API
Security, Permissions & Data Control
Control access, protect records and support responsible handling of property data.
Explore Security, Permissions & Data Control
Academy, Training & Support
Support teams with learning, onboarding and practical reporting guidance.
Explore Academy, Training & Support
Capability availability can depend on your plan, account setup and configuration. BaseAI is AI-assisted and human-reviewed. Speak to the team to confirm the right setup for your workflows.
Who it's for
Built for every part of the property reporting workflow From independent inventory clerks and specialist inspection providers to multi-branch agencies and large property/housing managers — the same platform, configured to your workflow.
Inventory Providers
Letting Agents
Property Managers
Specialist Providers
Inventory Providers
Cut clerk admin in half. Generate consistent reports across every clerk on your team.
Workstreams marketplace
Branded interactive PDFs
BaseAI Smart-Fill across rooms
See how inventory providers use InventoryBase
Inventory Providers dashboard
This week
14 Acacia Avenue
Check-in
Today, 2pm
Letting Agents
Run check-ins, midterms and check-outs in one workflow — without the admin tail.
Tenant self-service inspections
Deposit-ready evidence
Automatic comparison reports
See how letting agents use InventoryBase
Letting Agents dashboard
This week
14 Acacia Avenue
Check-in
Today, 2pm
Property Managers
See every property's condition at a glance, with structured records that support compliance-aware workflows.
HHSRS & Legionella assessments
Maintenance reporting
Portfolio dashboards
See how property managers use InventoryBase
Property Managers dashboard
This week
14 Acacia Avenue
Check-in
Today, 2pm
Specialist Providers dashboard
This week
14 Acacia Avenue
Check-in
Today, 2pm
ESTAS
Best in Sector — Inventories
Cyber Essentials Plus
Certified
Recognised & trusted
14 years in property reporting, built on 20+ years of software engineering
Trusted by independent inventory clerks, national agencies and enterprise property managers.
Award-winning property software
Start completing better reports today
Everything you need to inspect, report, deliver and scale from one platform.
