Report Builder

Create professional property reports faster

Turn inspection data, photos and notes into branded inventories, check-ins, check-outs, midterms and compliance reports your clients can trust.

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Your Agency Ltd
Inventory Report
14 Acacia Avenue
Manchester · M14 5TP · 8 rooms · 184 photos
Room-by-room evidence
Condition summary
Good No damage Clean
Signatures
J. Okafor Tenant
S. Hadley Clerk
Audit trail · created, edited and signed — fully timestamped
Report ready to share
Report types

Every residential report type in one platform

One builder for every document the lettings workflow demands.

Inventory Reports

Room-by-room property condition and contents.

Check-In Reports

Tenant-ready records at the start of tenancy.

Check-Out Reports

Side-by-side comparisons and deposit-ready evidence.

Midterm Inspections

Ongoing property condition and maintenance observations.

Compliance Reports

Structured assessments for specialist workflows.

Custom Reports

Build reports around your own process.

From evidence to report

From captured evidence to polished report

Five connected steps carry your field data straight to a client-ready document.

01

Capture

Photos, notes, rooms and inspection data.

02

Organise

Structured into report sections automatically.

03

Generate

Create a professional document.

04

Review

Edit, approve and finalise.

05

Deliver

Share with tracking, signatures and comments.

Report quality

Reports your clients will trust

Every detail engineered for credibility — from your branding to a complete audit trail.

Branded Reports

Use your logo, colours and layout on every document.

Room-by-Room Detail

Clear structure for property condition throughout.

Photo Evidence

Embedded and referenced imagery, room by room.

Digital Signatures

Capture acknowledgements and approvals digitally.

Comments

Allow client feedback and collaboration in-report.

Audit Trail

Track report history and activity end-to-end.

BaseAI Reporting

Use BaseAI to complete reports faster

BaseAI helps generate condition descriptions, executive summaries and structured report language from photos and notes.

AI photo analysis
Smart Fill
Smart rewrites
Executive summaries
Consistency across teams
Explore BaseAI
Sample reports

See what your clients will receive

Branded, audit-ready and interactive — preview the real output for every report type.

Your Agency Ltd
32 pages

Inventory Report

14 Acacia Avenue · 32 pages · 184 photos · 8 rooms
Executive summary

Full room-by-room condition and contents record for the start of tenancy.

Branded PDF export
Your logo, colours and terms.
Interactive web report
Clients comment and approve in-portal.
Built-in e-signing
Signatures with full audit trail.
Photo evidence
Timestamped and embedded.
View Sample Reports Download PDF examples

Quick sign-up unlocks downloadable PDF examples.

Delivery & tracking

Know what happens after sending

Reports don't disappear into an inbox — track every interaction end-to-end.

Interactive web reports

Clients open a live, branded web version — no attachments to chase.

Recipient tracking

See exactly who has received each report.

Viewed timestamps

Know when a report was opened, and by whom.

Digital signatures

Capture sign-off from tenants, landlords and contractors.

Comments

Recipients raise queries and feedback in context.

Version history

Every revision tracked, with a full activity record.

Build better property reports in less time

InventoryBase helps you create professional, branded and audit-ready reports for every tenancy workflow.

Start Free Trial View Sample Reports Book a Demo