Built for residential lettings teams managing inspection and reporting workflows across multiple branches, regions and teams.
Multi-branch reporting is difficult without a shared operating system
As agencies grow across branches, teams and regions, property reporting can become inconsistent. Different offices may use different templates, providers, workflows and communication processes, making it harder to maintain quality and visibility. InventoryBase helps multi-branch agencies create one consistent reporting workflow while still allowing each branch to manage day-to-day inspections locally.
Inconsistent reports
Branches and providers may produce reports in different formats or with different levels of detail.
Limited visibility
Head office may not have a clear view of inspections, report progress, overdue work or branch performance.
Disconnected providers
In-house teams, outsourced clerks and specialist providers can be hard to coordinate across regions.
Too much branch admin
Manual scheduling, chasing reports and client communication takes time away from property work.
Client experience varies
Landlords and tenants may receive different report experiences depending on branch or provider.
Scaling becomes messy
Processes that work for one office often break down when expanded across regions or teams.
One reporting platform for every branch
Standardise report quality
Use shared templates, dictionaries and report standards across every branch.
Keep local teams moving
Give branches tools for inspections, scheduling, report delivery and client communication.
Improve central visibility
Track inspections, reports, activity and performance across teams and regions.
Manage in-house and outsourced work
Coordinate internal teams, external providers and Workstreams capacity.
Reduce repetitive admin
Use mobile capture, BaseAI and automated workflows to speed up reporting.
Deliver a consistent client experience
Share branded reports through secure portals with tracking, comments and signatures.
Designed for central oversight and branch-level execution
InventoryBase supports the way larger agencies actually operate: head office defines standards, branches manage daily work, and teams or providers complete inspections.
Head Office
Set standards, templates, permissions, reporting workflows and visibility.
Regional Managers
Monitor performance, workload, provider activity and branch consistency.
Branch Teams
Create jobs, manage inspections, communicate with clients and track reports.
Clerks and Providers
Complete inspections, capture evidence and submit reports for review.
Clients and Tenants
Receive reports, comment, acknowledge and sign where required.
Give branches control without losing consistency
Branches need flexibility to manage local work, but larger agencies need central standards and visibility. InventoryBase supports both.
Branch Permissions
Control what each branch, team or user can access.
Shared Standards
Maintain common templates, dictionaries and workflows.
Local Job Management
Allow branches to create, assign and manage inspections.
Report Review
Approve reports before client delivery where required.
Regional Visibility
Monitor activity by branch, region or team.
Central Reporting
Give leadership a clear view of workload, output and performance.
Coordinate inspections across branches and teams
Keep inspections moving with shared diaries, scheduling tools and visibility across branch workloads.
Team Diaries
See inspection activity across branch teams and users.
Scheduling
Assign inspections to staff, clerks, contractors or providers.
Maps
Plan work geographically across regions.
Availability
Understand capacity and avoid overloading teams.
Status Tracking
See which jobs are booked, completed, reviewed or delivered.
Multi-Branch Visibility
View workload and progress across offices.
Keep every branch reporting to the same standard
Use templates, dictionaries and reusable wording to create consistent, professional reports across every office.
Use the right inspection model for each branch
Multi-branch agencies often use a mix of internal staff, local providers, specialist assessors and outsourced inspection support. InventoryBase helps coordinate them in one workflow.
Deliver a consistent report experience to every client
Share reports securely with landlords, tenants and clients while keeping comments, signatures and activity history connected to the report.
Connect branch work to billing and payment workflows
Support commercial workflows across clients, branches and providers with pricelists, job charges, contractor fees, invoices and online payments.
Client Pricelists
Set rates by client, job type, property type or property size.
Branch Billing Rules
Support different client or branch billing requirements.
Clerk and Contractor Fees
Calculate fixed or percentage-based provider costs.
Margin Visibility
Understand revenue, costs and profit per job.
Batched Invoicing
Invoice per job, weekly or monthly depending on client terms.
Online Payments
Allow clients to pay invoices by card through a payment wallet.
Connect InventoryBase to your agency software stack
Reduce duplicate data entry and keep reporting workflows connected to the tools your branches already use.
Keep every client touchpoint on brand
For larger agency groups, White Label helps create a consistent branded experience across reports, portals, emails and client-facing workflows.
Branded Reports
Deliver reports that reflect your agency brand.
Branded Portals
Share reports through a more consistent client experience.
Custom Domains
Use branded access points where appropriate.
Branch Consistency
Keep presentation consistent across offices.
Group Standards
Maintain a professional experience across the agency network.
Client Trust
Make reporting feel like a natural part of your agency service.
Control access across branches, teams and providers
Larger agencies need clear permissions, reliable records and controlled access across the organisation.
Role-Based Permissions
Control who can view, edit, review and deliver reports.
Branch-Level Access
Separate visibility by office, region or team.
Provider Access
Give external providers the access they need without exposing unnecessary data.
Report History
Maintain a record of changes, delivery and activity.
Audit Trail
Keep evidence, timestamps, signatures and recipient activity connected.
Enterprise Onboarding
Support larger rollouts with configuration, training and account management.
Built for agency groups from a few branches to national networks
Start with standardised inspections and reports, then add branch workflows, BaseAI, Workstreams, integrations, White Label and analytics as your agency grows.
Everything multi-branch agencies need
See the reports your branches can create
Preview examples of professional reports for inventories, check-ins, check-outs, midterms and specialist workflows.