Built to protect the property records your team relies on
InventoryBase is designed to help property professionals securely manage inspection data, reports, photographs, signatures, evidence records and workflow history across teams, clients and properties.
From mobile inspections and report delivery to audit trails, permissions and data protection, InventoryBase helps teams manage important property information with confidence.
Security, reliability and control
InventoryBase is built around the information property teams depend on every day — inspection records, report evidence, client communication, tenant comments, photographs, signatures and operational workflows.
Data Security
Protect inspection data, reports, images, user accounts and property records across the platform.
Access Control
Manage who can view, edit, approve, share and comment on information.
Auditability
Maintain a clear record of report activity, comments, revisions, approvals and evidence.
Reliability
Support teams working in the office, remotely and on-site through cloud-based and mobile workflows.
Built around recognised security and data protection practices
Inventory Base is operated by Radweb Ltd and is designed to support secure, responsible property reporting workflows for UK and Ireland customers.
SOC 2 Type II
Independently audited against the SOC 2 Trust Services Criteria, covering the controls behind how customer data is handled.
Cyber Essentials Plus
The UK government-backed scheme’s highest tier, where the technical controls are verified by hands-on independent testing.
Secure cloud infrastructure
The platform runs on secure cloud infrastructure with industry-standard controls, monitoring and resilience features.
Data protection processes
Data protection is built into the platform, internal processes and legal documentation.
Access control and permissions
Role-based permissions help control who can view, edit, approve and share information.
Backup and recovery processes
Backup and recovery processes are designed to protect customer data and support continuity.
Supplier and sub-processor review
Sub-processors are reviewed and documented through the Data Processing Agreement.
Security-conscious development
Platform changes and updates are managed through internal controls and review processes.
InventoryBase’s security posture is described accurately based on current certifications, internal controls and approved legal wording. Certification badges are added only once verified.
Security and legal information in one place
InventoryBase makes core legal and data protection information available so customers, prospects and partners can review how data is handled, protected and processed.
- Terms
- Privacy Policy
- Data Processing Agreement
- Cookie Policy
- Sub-processor information within the DPA
- Security information
- Support and contact details
Your property data is handled responsibly
InventoryBase helps teams manage inspection information, property records, photographs, reports, comments and account data. Data protection is built into the way the platform, processes and legal documents are structured.
Data handled for property workflows
InventoryBase supports data used for inspections, reports, properties, clients, tenants, landlords, clerks, contractors and internal team workflows.
Privacy Policy
The Privacy Policy explains how Radweb Ltd / Inventory Base collects, uses, stores and discloses personal data.
Data Processing Agreement
The DPA supports customers where InventoryBase processes personal data on their behalf.
Sub-processors
Sub-processor information is maintained through the DPA, with a dedicated sub-processors page where required.
Data retention and export
Customers can understand retention, cancellation and export rules through the Terms and DPA.
Control who can see and do what
InventoryBase helps property teams manage access across users, clients, clerks, contractors, branches, teams and workflows.
Role-based permissions
Set permissions around what different users can view, edit, manage or approve.
Team and user access
Control access across internal teams, clerks, external suppliers and operational roles.
Client and stakeholder access
Use portals and sharing workflows to give clients and stakeholders the right level of visibility.
Account security
Support secure account access and responsible user management.
Enterprise access requirements
Where applicable, larger teams may require additional permission, onboarding or access controls.
SSO may be available for eligible customers or enterprise configurations. Contact us to discuss your requirements.
- Inspection started 09:02
- Hallway photo added 09:14
- Kitchen item condition updated 09:21
- Tenant comment received 10:05
- Report generated 10:18
- Client viewed report 11:40
- Report approved 12:03
A clearer record of every inspection and report
Property reports are only as useful as the evidence behind them. InventoryBase helps teams capture structured inspection data, photographs, comments, signatures and report history so records are easier to review, share and evidence later.
Time-stamped activity
Capture inspection and reporting activity with useful dates, times and workflow context where available.
Photo and evidence records
Attach photos and supporting evidence to rooms, items, actions and reports.
Comments and approvals
Support review, comments, sign-off and client feedback workflows.
Report history
Maintain a clearer record of what was captured, shared and completed.
Dispute support
Help teams evidence property condition and report content if questions arise later.
InventoryBase helps maintain structured records and evidence. Customers remain responsible for reviewing report content and using records appropriately.
Built for teams working on-site and in the office
InventoryBase supports real-world property inspection workflows, where teams may be moving between properties, working with limited connectivity and completing reports under time pressure.
Cloud-based platform
Access reports, properties, templates and workflows through a secure cloud-based system.
Mobile inspection workflows
Capture inspection data and evidence from mobile devices while on-site.
On-site working
Designed to support on-site inspection workflows, including mobile data capture, with sync where supported.
Data sync
Keep inspection information and report updates connected across devices and users where configured.
Backups and recovery
Backup and recovery processes are designed to protect customer data and support operational continuity.
Monitoring and support
Platform monitoring and support processes help identify and resolve issues.
SLAs may be available for eligible enterprise customers.
Connect your property workflows securely
InventoryBase can connect with wider property, CRM, payment, accounting and workflow systems where integrations are configured and approved.
Controlled data exchange
Integration access is scoped around the data and workflow needed.
API and automation
API access or automation workflows may be available where approved.
Connected property systems
Support workflows with CRMs, property management systems, maintenance tools, accounting systems and operational platforms where configured.
Authentication and access controls
Integration access is managed through secure authentication and controlled permissions.
Data minimisation
Only the data needed for a workflow is exchanged where practical.
Support for inspection and evidence workflows
InventoryBase helps property professionals capture the evidence, reports and follow-up records needed to support modern residential property workflows.
Inventory & Check-In Reports
Capture a structured record of property condition at the start of a tenancy.
Check-Out Reports
Compare condition, record changes and support end-of-tenancy evidence.
Midterm Inspections
Document property condition during the tenancy.
Maintenance Reporting
Turn observations into clearer repair and follow-up records.
HHSRS-Style Assessments
Support structured housing condition and hazard observation workflows.
Legionella Risk Workflows
Support structured Legionella risk assessment reporting workflows.
InventoryBase supports compliance-aware workflows and evidence capture. It does not replace legal advice, statutory guidance or qualified professional assessment.
People and processes behind the platform
Security and trust are not just technical features. InventoryBase supports customers through onboarding, product guidance, support, legal documentation and responsible operational processes.
Onboarding and setup
Support for workspace setup, templates, users and workflows.
Customer support
Access support through live chat, email and phone during published hours.
Help and guidance
Use guides, Academy, webinars and support resources to train teams.
Legal documentation
Access Terms, Privacy Policy, DPA and Cookie Policy from the footer and legal pages.
Product governance
Feature changes, platform updates and support processes are managed through internal controls.
Data protection review
Legal and data processing documents are reviewed as platform, provider or regulatory requirements change.
Legal and data protection documents
Review the documents that explain how InventoryBase handles platform use, privacy, data processing and cookies.
Terms
Platform terms covering use of InventoryBase, accounts, fees, trials, AI, API, cancellation and related conditions.
View documentPrivacy Policy
How Radweb Ltd / Inventory Base collects, uses, stores and discloses personal data.
View documentData Processing Agreement
Data processing terms that apply where InventoryBase processes personal data on behalf of customers.
View documentCookie Policy
How InventoryBase uses cookies and similar technologies, and how users can manage preferences.
View documentCommon security questions
InventoryBase uses secure cloud infrastructure. For detailed hosting and data processing information, review our Data Processing Agreement or contact us.
Need to review InventoryBase for your team?
Speak to us about security, data protection, permissions, reporting workflows, integrations and how InventoryBase can support your property operations.