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Solutions

Property inspection and reporting software for every kind of residential property team

Whether you're an independent inventory clerk, a growing inventory provider, a letting agency, a property management team or a larger residential operator, InventoryBase gives you the tools to create professional reports, manage inspections, capture evidence and streamline property workflows.

Explore the solution that best matches your role, organisation or portfolio — then see how InventoryBase supports the reports, inspections, training and client delivery you rely on.

What best describes you?
Inventory provider Letting agent Property manager Specialist provider Housing provider Managed service provider Multi-branch agency Franchise Compliance manager Asset / BTR manager Not sure yet
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By team

Find the right solution for your team

InventoryBase adapts to different property teams, portfolio sizes and reporting workflows. Start with the solution that best matches how your organisation works.

Inventory Providers

Run a more professional, scalable inventory business with tools for reports, diaries, templates, client delivery, invoicing, Workstreams and training.

Inventory reports Check-ins Check-outs Midterms Scheduling Invoicing Academy
Explore Inventory Providers

Letting Agents

Create consistent reports, streamline tenancy handovers, improve landlord communication and support better check-in, check-out and inspection workflows.

Check-ins Check-outs Midterms Deposit evidence Tenant comms Client portals
Explore Letting Agents

Property Managers

Manage property inspections, maintenance observations, tenant self-service and evidence records across the tenancy lifecycle.

Midterm inspections Maintenance reporting Tenant self-service Condition records Portfolio oversight
Explore Property Managers

Specialist Providers

Build custom templates and specialist reporting workflows for property inspections, risk assessments and compliance-aware checks.

Custom templates Specialist inspections HHSRS-style Legionella Damp & mould Evidence capture
Explore Specialist Providers

Student Accommodation

Inspection, reporting and evidence workflows for universities, PBSA operators, halls, rooms and shared accommodation.

Room inventories Check-ins & check-outs Communal areas Midterm inspections Summer voids Student self-service
Explore Student Accommodation

Asset & BTR Managers

Support inspections and condition records across larger residential portfolios, BTR schemes, PBSA, student accommodation and managed assets.

Building inspections Communal areas Void inspections Maintenance records Resident workflows
Explore Asset & BTR Managers

Multi-branch Agencies

Standardise reports, templates, permissions and inspection workflows across branches, teams and regions.

Branch consistency Team permissions Standard templates Diaries Reporting oversight
Explore Multi-branch Agencies

Franchises

Give franchise networks a more consistent way to manage reports, training, templates, brand standards and property workflows.

Brand consistency Templates User permissions Training White label
Explore Franchises

Housing Providers

Capture housing condition records, tenant self-service data, maintenance observations and compliance-aware evidence across residential portfolios.

Housing condition Tenant self-service Maintenance HHSRS-style Damp & mould Audit trails
Explore Housing Providers

Managed Service Providers

Coordinate distributed inspection work, supplier networks, report quality control, client delivery and operational workflows at scale.

Work allocation Supplier management Quality control Client delivery White label Invoicing
Explore Managed Service Providers

Compliance Managers

Support evidence-led inspection workflows, audit trails, standardised templates and reporting consistency for compliance-aware operations.

Evidence capture Audit trail Report consistency Maintenance records HHSRS-style Compliance Hub
Explore Compliance Managers

Not sure where to start?

Many InventoryBase customers use the platform across several teams or workflows. If you're not sure which solution best fits, book a demo and we'll show you the most relevant setup.

By workflow

Popular workflows across every solution

Most teams use InventoryBase across more than one workflow. Explore the most common inspection, reporting and evidence workflows below.

Inventory Reports

Create detailed property inventory reports with photos, condition notes, meter readings and signatures.

View Inventory Reports

Check-Ins

Manage tenancy handovers, meter readings, keys, documents, signatures and tenant acknowledgements.

View Check-Ins

Check-Outs

Compare condition, record changes and support end-of-tenancy evidence.

View Check-Outs

Midterm Inspections

Carry out routine inspections, capture property condition and record maintenance observations.

View Midterm Inspections

Maintenance Reporting

Turn inspection observations into clearer repair, contractor and follow-up records.

View Maintenance Reporting

Tenant Self-Service

Collect tenant-submitted inspections, maintenance reports, photos and onboarding information.

View Tenant Self-Service

HHSRS Assessments

Support structured housing condition and HHSRS-style assessment workflows.

View HHSRS Assessments

Void Inspections

Inspect properties between tenancies and prepare them for cleaning, works or re-letting.

View Void Inspections
The platform

One platform, flexible workflows

Every solution is powered by the same flexible InventoryBase platform, giving teams the tools to capture data, create reports, manage work and deliver professional property records.

Mobile Inspection App

Capture inspection notes, photos and property data while on site.

Report Builder

Create professional reports using configurable sections, templates and outputs.

Templates & Dictionaries

Keep wording, condition descriptors and reporting standards consistent across your team.

Client Portals

Share reports, collect feedback and keep stakeholders informed.

Scheduling & Diaries

Manage appointments, clerks, teams and inspection diaries.

Workstreams

Allocate work, manage suppliers and coordinate external reporting workflows.

BaseAI

Use AI-assisted reporting tools to support faster report writing and summaries.

Integrations

Connect InventoryBase with other systems and workflow tools where configured.
By size

From independent clerks to larger property operations

InventoryBase supports a wide range of residential property teams — from individual inspectors to multi-branch agencies and managed service providers.

Independent professionals

For clerks, inspectors and small providers who need professional reports, simple workflows and room to grow.

Growing teams

For businesses managing multiple clients, clerks, diaries, templates and report types.

Agencies and branches

For letting agents, estate agents and multi-branch teams needing consistency and oversight.

Large operators

For housing providers, asset managers, managed service providers and enterprise-style workflows.

Resources

Useful resources for choosing the right solution

Explore examples, training and guidance to understand how InventoryBase can fit your workflows.

Sample Reports

View examples of inventory, check-in, check-out and inspection reports.

Academy

Explore professional training, CPD courses and practical property reporting guidance.

Compliance Hub

Find resources for compliance-aware inspections, evidence and property condition workflows.

Renters' Rights Act Hub

Explore practical resources for rental reform readiness.

Product Tours

Preview key InventoryBase workflows before booking a demo or starting a trial.

Find the right InventoryBase setup for your team

Tell us how your team works and we'll show you the most relevant inspection, reporting, client delivery and workflow tools.

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