Built for residential property teams that need clearer vacant-property checks, repairs evidence and re-let readiness workflows.
What is a void inspection?
A void inspection is a structured check of a vacant property before it is re-let, handed over or returned to use. It helps property teams record condition, identify repairs, confirm cleaning requirements, check supporting documents and verify whether follow-up work is needed before the next tenant moves in.
Vacant Property Check
Inspect homes, units or rooms when they are empty or between tenancies.
Lettable Standard Review
Record whether the property appears ready for re-letting based on your own standards and workflow.
Repairs and Cleaning Evidence
Capture issues that need repair, cleaning, replacement or contractor follow-up.
Compliance-Readiness
Record safety observations, certificates, documents and items requiring further review.
New Tenancy Preparation
Use void inspection records to support inventory, check-in and tenant onboarding workflows.
Why structured void inspections matter
Void periods can create operational pressure. Repairs, cleaning, documents, certificates and condition issues need to be identified quickly so the property can be prepared for the next tenant without losing visibility or evidence.
Faster Re-Let Preparation
Identify what needs doing earlier and coordinate follow-up faster.
Clearer Repairs Evidence
Capture photos, notes and priorities for maintenance teams or contractors.
Better Cleaning Handover
Record cleaning requirements by room, item or issue.
Stronger Lettable Standard Records
Keep a clearer record of what was checked before re-letting.
Improved Contractor Coordination
Create clearer instructions and before/after evidence.
More Complete Audit Trail
Maintain a record of inspection, action, verification and readiness.
What should a professional void inspection include?
A professional void inspection should record the condition of the vacant property, outstanding repairs, cleaning requirements, safety observations, supporting documents and anything needed before re-letting.
Property Details
Address, property type, unit/room reference, inspection date and responsible team.
Void Status
Newly vacant, under repair, awaiting cleaning, ready for inspection or ready to re-let.
Room-by-Room Condition
Inspect rooms, fixtures, fittings, flooring, walls, ceilings, doors and windows.
Cleaning Requirements
Record cleaning issues, presentation standards and pre-let cleaning needs.
Repairs and Defects
Capture damage, defects, leaks, broken items and maintenance requirements.
Missing or Removed Items
Record missing furniture, appliances, fixtures or supplied items.
Damp and Mould Observations
Capture visible damp, mould, condensation, ventilation issues or leak evidence.
Safety Observations
Record visible safety concerns or items needing further review.
Utilities and Meters
Record meter readings, utility status, access issues or service notes.
Keys and Access Items
Check keys, fobs, remotes, access cards and security arrangements.
Certificates and Documents
Record whether relevant documents are uploaded, current or requiring review.
Compliance-Readiness Items
Check required internal workflow items before re-letting.
Contractor Notes
Create location-specific notes for cleaners, maintenance teams or contractors.
Post-Works Requirements
Flag items requiring verification after work is completed.
Final Readiness Notes
Record whether the property is ready, not ready or requires further review.
Report History
Maintain a record of inspection, delivery, comments, changes and follow-up.
Support lettable standard and readiness checks
Use configurable templates to check whether a property meets your organisation's lettable standard before it is advertised, handed over or occupied again.
Readiness Status
Mark properties as ready, not ready, under review or awaiting works.
Lettable Standard Checklist
Create custom checklists for your internal property readiness criteria.
Room and Area Checks
Review each room, utility space, external area or shared facility.
Required Documents
Check whether supporting documents and certificates are present or due for review.
Final Review Notes
Add management comments before sign-off.
Handover Preparation
Prepare the property record for inventory, check-in or tenant move-in.
InventoryBase supports lettable standard workflows and readiness checks. It does not certify that a property is ready to let or guarantee compliance — final decisions remain with the responsible people and organisations.
Turn void findings into cleaning and repair follow-up
Void inspections often identify the work needed before a property can be re-let. InventoryBase helps teams record cleaning issues, maintenance items, damage, missing items and follow-up work in a format that can be shared with cleaners, contractors or internal teams.
Repairs Required
Record repairs, defects, breakages, leaks or replacement needs.
Cleaning Requirements
Create room-by-room cleaning notes with supporting photos.
Contractor Instructions
Provide location, evidence, priority and context for contractors.
Priority Levels
Mark urgent, routine, pre-let or advisory items.
Before and After Evidence
Use void inspection photos as the starting point for post-works verification.
Internal Team Handoff
Give repairs teams, property managers and branch teams clearer next steps.
Outstanding Works
Track what still needs attention before re-let.
Completion Evidence
Attach photos or notes after work has been completed.
Depending on your configuration, follow-up can be handled as report-linked actions, exportable notes or shared report sections for cleaners and contractors.
Record compliance-readiness items before re-letting
Void inspections can help teams check that key documents, certificates, safety observations and internal readiness items are reviewed before a property is handed over to the next tenant.
Gas Safety
Record whether gas safety documentation is present, current or requiring review.
Electrical Safety / EICR
Attach or reference EICR documentation and visible electrical observations.
EPC
Record EPC documentation and availability where required.
Fire Safety
Capture visible fire safety observations, alarms, escape routes, doors or equipment notes.
Legionella
Record water-related observations, risk notes or review requirements where applicable.
HMO Licensing
Attach or reference HMO licensing information where applicable.
Damp and Mould
Capture visible damp, mould, condensation, leaks or ventilation concerns.
HHSRS-Style Concerns
Record condition issues that may need further review or escalation.
Keys and Security
Check access, locks, keys, fobs and security arrangements.
Manuals and Tenant Information
Record manuals, guides, handover documents or onboarding materials.
InventoryBase helps teams record evidence, documents and follow-up items. It does not certify compliance, provide legal advice or replace qualified inspections.
Capture damp, mould and condition concerns before re-letting
Void periods are an important opportunity to identify visible damp, mould, leaks, condensation, ventilation concerns and wider property condition issues before a new tenancy begins.
Visible Damp and Mould
Capture room-level observations and supporting photos.
Leak Evidence
Record staining, water ingress, pipework issues or roof-related concerns.
Ventilation Notes
Document extractor fans, windows, blocked vents or airflow concerns.
Condensation Observations
Record evidence of condensation or moisture-related issues.
HHSRS-Style Escalation
Flag issues requiring further professional review.
Follow-Up Actions
Create notes for repair, cleaning, remediation or reinspection.
InventoryBase records observations and evidence. It does not diagnose causes, determine statutory hazards or replace professional assessment.
Verify completed works before the next tenancy
After repairs, cleaning or remedial work is completed, use post-works inspections to confirm outcomes and keep before-and-after evidence connected to the void record.
Before and After Photos
Compare original void findings with completed work.
Completion Notes
Record whether work appears completed, incomplete or requires further review.
Contractor Evidence
Attach contractor notes, photos or completion details where used.
Reinspection Checks
Schedule or complete follow-up visits before handover.
Final Readiness Status
Update the property record before inventory or check-in.
Audit Trail
Keep all inspection and verification activity connected.
Complete void inspections on-site
Use the InventoryBase mobile app to inspect vacant properties, capture evidence and record follow-up items while on-site.
Guided Void Checklist
Work through condition, cleaning, repairs, documents and readiness items.
Photo Capture
Capture evidence for defects, cleaning issues, safety observations and completed works.
Voice-to-Text Notes
Record findings quickly during the inspection.
Offline Access
Keep working in properties or blocks with limited signal.
Priority Fields
Mark urgency, severity or re-let blockers.
Location Context
Attach observations to rooms, areas, assets or items.
Signature Capture
Capture sign-off or acknowledgement where required.
Live Syncing
Sync inspection data back to the platform.
Standardise void inspections across every property
Use templates, dictionaries and reusable wording to keep void inspection workflows consistent across teams, sites, clients and property types.
Void Inspection Templates
Create standard templates for vacant-property checks.
Lettable Standard Checklists
Build internal readiness criteria into the inspection workflow.
Room Presets
Use standard room structures for faster checks.
Repairs and Cleaning Categories
Standardise issue types, priorities and follow-up notes.
Compliance-Readiness Fields
Add document, certificate, review and safety-observation fields.
Dictionaries
Use approved wording and observation language.
Auto Text
Speed up repeated void inspection notes.
Client-Specific Workflows
Adapt reports for housing providers, landlords, branches or portfolio clients.
Branded Reports
Deliver professional reports under your company brand.
Keep void records connected to the tenancy lifecycle
InventoryBase helps connect void inspections to the wider property lifecycle, from check-out and repairs through to inventory, check-in and the next tenancy.
Connected Records
Keep reports linked across tenancy and property stages.
Photo History
Maintain condition and works evidence over time.
Document History
Keep certificates, documents and supporting files connected.
Recipient Tracking
See when reports are opened and reviewed.
Comments and Signatures
Keep feedback and acknowledgements connected.
Version History
Maintain visibility of report changes and delivery.
Exportable Evidence
Export PDFs and records where required.
Void inspections for every residential property team
InventoryBase supports void inspection workflows across social housing, lettings, property management and large residential portfolios.
Housing Providers
Manage voids, repairs evidence, lettable standards and resident handover readiness.
Letting Agents
Prepare rental properties between tenancies and coordinate pre-let work.
Property Managers
Track repairs, cleaning and readiness across managed portfolios.
BTR Managers
Prepare units efficiently between residents and maintain operational visibility.
PBSA Operators
Inspect rooms, flats and communal areas during high-turnover periods.
Compliance Managers
Capture documents, safety observations and readiness checks before re-letting.
Managed Service Providers
Deliver void inspections and follow-up reporting across multiple clients and regions.
Inventory Providers
Offer void inspection reports as an additional professional service.
Void inspection tools built into one platform
Related compliance and inspection workflows
Maintenance Reporting
Turn void findings into repair, cleaning and contractor follow-up.
Explore Maintenance ReportingBuilding Inspections
Inspect communal areas, internal and external areas, blocks and shared spaces.
Explore Building InspectionsHHSRS Assessments
Create structured hazard observation and housing condition reports.
Explore HHSRS AssessmentsLegionella Risk Assessments
Support water safety and Legionella reporting workflows.
Explore Legionella Risk Assessments Coming soonPost-Works Inspections
Verify completed works and retain before-and-after evidence.
Explore Post-Works InspectionsInventory Reports
Create the new start-of-tenancy property record after the void is complete.
Explore Inventory ReportsCheck-Ins
Record handover, keys, meters, documents and signatures when the next tenant moves in.
Explore Check-InsBuilt for teams managing voids and re-let readiness
Housing Providers
Void management, repairs evidence and lettable standard workflows.
Property Managers
Managed portfolio inspections, repairs and re-let preparation.
Letting Agents
End-of-tenancy, pre-let and tenant handover workflows.
Compliance Managers
Structured evidence capture and compliance-readiness checks.
Asset & BTR Managers
High-volume unit inspections and changeover workflows.
Managed Service Providers
Void inspection delivery across clients, sites and regions.