Used by property professionals across the UK & Ireland to create clear, consistent inventory reports.
What is a property inventory report?
A property inventory report records the condition, cleanliness, contents, fixtures and fittings of a residential property at the start of a tenancy. It creates a clear starting record that can be referenced throughout the tenancy and compared against later reports such as check-ins, midterms and check-outs.
Start-of-Tenancy Record
Document the property before or at the point a tenant moves in.
Room-by-Room Detail
Capture condition and contents for each room or area.
Supporting Evidence
Attach organised photos, notes and observations directly to the report.
Future Comparison
Use the inventory as the baseline for check-outs and end-of-tenancy reporting.
Why a good inventory report matters
A clear inventory report helps landlords, tenants, agents and property managers understand the condition of the property at the start of the tenancy. Better structure, clearer wording and stronger photo evidence can reduce ambiguity and make future conversations easier.
Clearer Property Records
Keep a detailed record of condition, contents and cleanliness.
Better Evidence
Support observations with timestamped photos and structured notes.
More Consistent Reporting
Use templates and dictionaries to reduce variation between reports.
Easier Client Communication
Share reports in a format that landlords, tenants and clients can understand.
Stronger Check-Out Comparisons
Use the inventory as the baseline for future check-out reports.
More Professional Output
Deliver branded reports that reflect your business.
What should a professional inventory report include?
Every workflow is different, but a strong inventory report should be structured, detailed and supported by clear evidence.
Property Details
Address, property type, inspection date and relevant tenancy details.
Inspector Details
Clerk, agent, provider or team member responsible for the report.
Room-by-Room Condition
Condition notes for walls, floors, ceilings, doors, windows and fittings.
Contents and Fixtures
Furniture, appliances, fittings and supplied items where relevant.
Cleanliness Notes
Clear comments on cleanliness standards and presentation.
Meter Readings
Gas, electric, water or other meter details where required.
Keys, Alarms and Manuals
Keys, fobs, alarms, remotes, certificates or instruction manuals.
Photo Evidence
Photos organised by room, item or observation.
Comments and Observations
Additional notes for defects, wear, damage or noteworthy conditions.
Signatures and Acknowledgements
Sign-off, tenant acknowledgement or client approval where used.
Report History
A record of report creation, delivery and updates.
Branded Output
A polished report with your company identity.
Capture every detail on-site
Use the InventoryBase mobile app to record inventory evidence while you are at the property.
Photo Capture
Take and organise photos by room, area or item.
Room Templates
Use structured room layouts for faster inspections.
Voice-to-Text Notes
Capture observations quickly while moving through the property.
Offline Inspections
Keep working even when signal is limited.
Condition Ratings
Record clear condition details in a consistent format.
Signature Capture
Collect signatures or acknowledgements where required.
Timestamped Evidence
Keep report evidence organised and traceable.
Live Syncing
Sync inspection data back to the platform.
Keep every inventory report consistent
Templates and dictionaries help teams create more consistent inventory reports across clerks, branches, clients and providers.
Template Library
Start from professional inventory report templates.
Custom Templates
Create report structures that match your workflow or client requirements.
Room Presets
Set up common rooms, areas and item structures.
Dictionaries
Use approved wording and condition language.
Auto Text
Speed up repeated descriptions and standard phrases.
Client-Specific Reports
Adapt report formats for different clients or contract requirements.
Team Standards
Keep output consistent across clerks, branches or providers.
Branded Reports
Deliver professional reports under your own business brand.
See a sample inventory report
Preview a professional InventoryBase inventory report to see how room details, photo evidence, signatures and report history come together.
Built for every inventory reporting workflow
InventoryBase supports professional inventory reporting across different team types and operating models.
Inventory Providers
Create professional reports for letting agents, landlords and property managers.
Letting Agents
Manage inventories alongside check-ins, check-outs and tenancy workflows.
Property Managers
Keep condition records organised across managed portfolios.
Multi-Branch Agencies
Standardise inventory reporting across offices and teams.
Managed Service Providers
Deliver high-volume inventory reports across clients, regions and contractors.
Compliance Managers
Use inventory records as part of wider property condition and evidence workflows.
Create a stronger baseline for check-outs
The inventory report becomes the foundation for future comparison. When the tenancy ends, teams can use the original inventory record to support clearer check-out reporting.
Baseline Condition
Record the starting condition of the property.
Comparison Evidence
Use room-by-room records to support later check-out comparisons.
Photo History
Keep photo evidence organised by room and item.
Cleaner End-of-Tenancy Reporting
Make check-out reports easier to structure and review.
Share reports and keep a clear record
Deliver inventory reports through secure workflows and keep report history, signatures, comments and recipient activity connected.
Client Portals
Share reports through a professional report experience.
PDF Exports
Export client-ready PDF inventory reports.
Digital Signatures
Capture acknowledgements where required.
Recipient Tracking
See when reports are opened and reviewed.
Comments and Feedback
Keep report feedback connected to the record.
Report History
Maintain a clear activity trail for each report.
Inventory report tools built into one platform
Related report workflows
Check-Ins
Confirm move-in condition, keys, meters and tenant acknowledgement.
Explore Check-InsCheck-Outs
Compare end-of-tenancy condition against the original record.
Explore Check-OutsMidterm Inspections
Record property condition during the tenancy.
Explore Midterm InspectionsTenant Self-Service
Collect guided inspection evidence remotely where appropriate.
Explore Tenant Self-Service