Built for property service businesses managing inspection and reporting workflows across clients, regions, teams and contractors.
Built for outsourced property service operations
InventoryBase supports the service delivery workflows used by larger property inspection and reporting businesses.
Inventory Services
Manage inventories, check-ins, check-outs and midterms for letting agents and property managers.
Compliance & Specialist Services
Deliver structured reports for HHSRS, HMO, fire safety, Legionella, damp and mould, voids and post-works inspections.
Multi-Client Delivery
Support different templates, pricing, workflows and report standards for different clients.
Regional Field Teams
Coordinate clerks, contractors and assessors across territories and service areas.
Workstreams Fulfilment
Bid on work, manage jobs and deliver reports through connected Workstreams workflows.
Commercial Operations
Connect job pricing, contractor costs, invoicing, payments and profitability.
Managed service delivery becomes complex fast
Larger property service providers need to manage multiple clients, service lines, field teams, contractors, report standards, pricing rules and delivery expectations. Without a connected platform, jobs, evidence, reports, billing and performance data can become fragmented. InventoryBase helps managed service providers bring operations, reporting and commercial workflows together.
Too many client variations
Different clients often need different templates, pricing, turnaround expectations and delivery workflows.
High-volume job allocation
Scheduling field teams, contractors and regional coverage can become difficult as volume grows.
Inconsistent reporting
Different clerks, assessors or contractors may produce reports with inconsistent structure or wording.
Contractor costs are hard to manage
Fixed fees, percentage-based fees, expenses and supplier payments can make margin unclear.
Billing becomes admin-heavy
Per-job invoicing, batched invoicing and client-specific rates are hard to manage manually.
Limited performance visibility
Managers need to see job progress, report output, client performance, margins and overdue work in one place.
One platform for high-volume property service delivery
Manage multiple service lines
Support inventories, inspections, specialist reports, compliance-style workflows and post-works checks.
Coordinate teams and contractors
Schedule, assign and track work across clerks, assessors, subcontractors and regions.
Standardise report quality
Use templates, dictionaries, review workflows and BaseAI-assisted content.
Serve each client your way
Configure client-specific templates, workflows, pricing and delivery requirements.
Connect work to revenue
Track pricelists, contractor fees, expenses, invoices, payments and margin per job.
Improve operational visibility
Monitor jobs, reports, teams, clients, revenue and performance from one connected system.
Deliver more than standard inventory reports
Managed service providers often deliver a wide range of property reporting and inspection services. InventoryBase can be configured around different service lines, clients and reporting requirements.
Inventories
Create detailed start-of-tenancy property records.
Check-Ins
Record move-in condition, keys, meters and tenant acknowledgements.
Check-Outs
Compare condition changes and capture end-of-tenancy evidence.
Midterm Inspections
Monitor property condition, maintenance issues and occupancy observations.
Damp & Mould Inspections
Capture room-level evidence, resident comments, severity notes and follow-up actions.
HHSRS-Style Assessments
Support structured hazard observations, recommendations and supporting evidence.
HMO Inspections
Document shared accommodation, room checks and communal area observations.
Fire Safety Inspections
Record visible observations, evidence and recommended actions.
Legionella Risk Assessments
Document observations, recommendations and supporting photos.
Voids & Post-Works
Verify condition, required works and completed repairs with before-and-after evidence.
Configure workflows around each client
Every client may have their own report structure, branding expectations, pricing rules and service requirements. InventoryBase helps managed service providers deliver client-specific workflows without rebuilding the process each time.
Client-Specific Templates
Create report templates for individual clients or service lines.
Custom Dictionaries
Use approved wording, terminology and condition language.
Report Review Rules
Set review steps before reports are delivered.
Client Delivery Preferences
Configure how reports are shared, signed and tracked.
Client Pricelists
Apply contract rates and job pricing by client.
Client Reporting
Monitor activity, output and commercial performance by client.
Coordinate work across teams, territories and providers
Manage high-volume job allocation with scheduling, diaries, maps and workload visibility across your field teams and contractors.
Team Diaries
See field team and contractor availability.
Job Allocation
Assign work by service type, region, client or availability.
Regional Coverage
Manage work across territories, branches and service areas.
Maps
Plan visits geographically and reduce travel friction.
Capacity Visibility
Understand workload across teams and contractors.
Status Tracking
See jobs booked, in progress, completed, reviewed and delivered.
Manage clerks, contractors and specialist assessors
Whether you use employed field teams, subcontractors, regional providers or specialist assessors, InventoryBase helps keep work, evidence and reporting connected.
Role-Based Access
Give each user or contractor the right level of access.
Contractor Assignment
Allocate jobs to external providers or subcontractors.
Review Workflows
Review reports before client delivery.
Contractor Fees
Calculate fixed or percentage-based fees.
Expenses
Record expenses against jobs for more accurate margins.
Supplier Performance
Track job volume, delivery and report activity by provider.
Capture consistent evidence in the field
Field teams can use the mobile app to capture photos, notes, signatures and structured observations while on-site.
Deliver reports professionally for every client
Share reports through secure workflows, track recipient activity and maintain clear communication records.
Work Discovery
Find and bid on available work.
Connected Job Delivery
Keep Workstreams jobs linked to inspection, reporting and delivery workflows.
Supplier Payment Workflows
Use wallet-supported payment workflows for completed Workstreams jobs.
Regional Expansion
Use Workstreams to support growth into new service areas.
Specialist Fulfilment
Take on specialist or overflow work where qualified.
Performance Visibility
Track Workstreams activity alongside your wider operations.
Connect service delivery to revenue and margin
InventoryBase helps managed service providers connect job pricing, contractor fees, expenses, invoices, payments and financial performance.
Client Pricelists
Set rates by client, job type, property type, size or number of bedrooms.
Contractor Fees
Calculate fixed or percentage-based clerk and contractor costs.
Expenses
Include field team or contractor expenses against jobs.
Job Margin
Understand revenue, costs and profit per job.
Batched Invoicing
Invoice clients per job, weekly or monthly.
Online Payments
Open a payment wallet so clients can pay invoices by card online.
Workstreams Wallet
Use wallet-supported payment workflows for Workstreams jobs.
Accounting Integrations
Connect to Xero, QuickBooks, ClearBooks or Zapier workflows.
Connect InventoryBase to your service delivery stack
InventoryBase can connect with property, accounting, automation and workflow tools through native integrations, Zapier and approved API access.
Deliver services under your own brand
White Label helps managed service providers create a professional branded experience across reports, portals, emails and client-facing workflows.
Branded Reports
Deliver polished reports under your business brand.
Branded Client Portals
Give clients a consistent report delivery experience.
Custom Domains
Use branded access points where appropriate.
Branded Emails
Send communications under your brand.
Multi-Client Presentation
Maintain professional presentation across different client relationships.
Enterprise Credibility
Present your service business as a mature reporting operation.
Control access across clients, teams and contractors
Managed service providers need clear permissions, controlled access and reliable report history across many users, clients and suppliers.
Role-Based Permissions
Control who can view, edit, review and deliver reports.
Client-Level Access
Separate visibility by client, contract or service line.
Contractor Access
Give suppliers access only to the work they need.
Review and Approval
Control which reports require internal review.
Report History
Maintain a record of report changes, delivery and activity.
Audit Trails
Keep evidence, timestamps, signatures and recipient activity connected.
Built for managed service businesses at scale
Start with job allocation and reporting workflows, then add scheduling, Workstreams, BaseAI, invoicing, payments, integrations, White Label and analytics as your service operation grows.
Everything managed service providers need
Show clients the reports your teams can deliver
Preview professional sample reports for inventories, check-ins, check-outs, midterms and specialist property workflows.
Damp & mould and post-works report examples are part of the ongoing sample report roadmap.