Trusted by residential property teams across the UK & Ireland.
Trusted by property managers and lettings teams
Property management needs clear records, not more admin
Property managers need to keep accurate records across properties, tenancies, landlords, tenants and internal teams. Without a consistent reporting workflow, inspections, maintenance observations and tenancy evidence can quickly become fragmented. Inventory Base helps property managers capture, organise and deliver property records from one connected platform.
Fragmented records
Reports, photos, notes and actions end up spread across inboxes, spreadsheets and disconnected systems.
Inconsistent inspections
Different team members or providers may record property condition in different ways.
Limited visibility
It can be hard to see which inspections are due, completed, reviewed or still awaiting action.
Time-consuming communication
Landlord updates, tenant acknowledgements, comments and follow-up often create unnecessary admin.
A clearer way to manage residential property reporting
Keep evidence organised
Capture photos, notes, signatures and report history in one place.
Reduce reporting admin
Use mobile inspections, templates and BaseAI to complete reports faster.
Improve portfolio visibility
Track inspections, reports and actions across properties and teams.
Standardise quality
Use templates and dictionaries to keep reporting consistent.
Improve communication
Share reports with landlords, tenants and clients through secure portals.
Support compliance-ready workflows
Maintain structured, audit-ready records for inspections and specialist reporting.
Choose the right inspection method for each property
Inventory Base supports flexible inspection workflows for different property types, team structures and tenancy situations.
Turn inspection findings into follow-up actions
Use inspections to identify maintenance issues, property condition concerns and follow-up tasks before they become bigger problems.
Midterm Inspections
Record property condition during active tenancies.
Maintenance Observations
Capture issues with photos, notes and supporting evidence.
Action Tracking
Assign and monitor follow-up tasks.
Tenant Comments
Keep feedback and observations connected to the report.
Landlord Updates
Share clear evidence with property owners.
Report History
Maintain a record of what was found and when.
Professional reports for landlords, tenants and internal teams
Create clear, branded reports that make it easier to understand property condition, evidence and next steps.
Keep landlords, tenants and clients informed
Share reports securely, collect acknowledgements and keep comments, signatures and activity history connected to the property record.
See what is happening across your portfolio
Give managers visibility across inspections, reports, teams, branches and outstanding actions.
Team Diaries
See inspection activity across users and offices.
Scheduling
Assign inspections and manage workloads.
Maps
Understand where upcoming inspections are taking place.
Permissions
Control access by role, branch, team or provider.
Report Review
Review and approve reports before delivery.
Portfolio Oversight
Track reporting activity across properties and clients.
Standardise reporting across every property
Use templates, dictionaries and reusable wording to maintain consistency across property managers, branches, providers and clients.
Connect Inventory Base to your property management stack
Reduce duplicate data entry and keep reporting workflows connected to the systems your team already uses.
Built for portfolios of every size
Start with core reporting workflows, then add scheduling, BaseAI, integrations, Workstreams and advanced controls as your portfolio grows.